Block format is typically used for business letters.
In block format, the entire text is left aligned and single spaced. The exception to the single spacing is a double space between paragraphs (instead of indents for paragraphs).
An example block style letter is shown below and can be linked to in our eBook, The AMA Handbook of Business Writing, page 455.
Another sample block-style letter is provided below from the eBook Everyday Letters for Busy People. (Click on the link to the left or the image below to go directly to this section in the eBook!) Note: Your block letter will likely not include the "Account Number" line, "Attention: Customer Service Manager", or "Receipt enclosed".
If you have been asked to complete a project in both block style and APA style, ask your instructor for clarification. It is likely that s/he wants you to cite your sources using APA style and format the letter using block style.
*APA does use block quotations for quotes of 40 or more words, but this is something entirely different from block letter format. If you need information about block quotations NOT block letters, visit: http://rasmussen.libanswers.com/faq/32569
Check out this example formal letter
Now that you know how to write one, we thought you could benefit from an example. Please use this as a template to help you write the perfect business or formal letter. And remember to send your correspondence for proofreading to ensure your document is clear and concise.
123 Elm Ave.
Treesville, ON M1N 2P3
November 7, 2016
Mr. M. Leaf
Chief of Syrup Production
Old Sticky Pancake Company
456 Maple Lane
Forest, ON 7W8 9Y0
Dear Mr. Leaf:
Let me begin by thanking you for your past contributions to our Little League baseball team. Your sponsorship aided in the purchase of ten full uniforms and several pieces of baseball equipment for last year's season.
Next month, our company is planning an employee appreciation pancake breakfast honoring retired employees for their past years of service and present employees for their loyalty and dedication in spite of the current difficult economic conditions.
We would like to place an order with your company for 25 pounds of pancake mix and five gallons of maple syrup. We hope you will be able to provide these products in the bulk quantities we require.
As you are a committed corporate sponsor and long-time associate, we hope that you will be able to join us for breakfast on December 12, 2016.
Learn how to write other kinds of letters! Check out How to Write a Letter, available in Kindle and paperback on Amazon right now. You can also send us your letter for proofreading.
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